Most of the RFP (Request for Proposal) answers are handled with Microsoft Excel that seems (wrongly) the most confortable and easy tool for most of us : on the first left column you get the customer requirements list and on the others you get the "Standard" column (Yes or No whether you software support or not the requirement), the "Specific" columns (Simple,Medium,Complex related to the specific development that is needed to meet the customer requirement ) , and eventually the "Comments" column in which you describe how the standard feature works or how long in mendays the specific development could be. Generally, the outcome of the RFP answers has to do with something like the following document in Microsoft Excel format : 
What I would suggest is a more friendly template document based on Microsoft Word that will end up with a clearer and a more friendly design oriented answer to the customer :
What I would suggest is a more friendly template document based on Microsoft Word that will end up with a clearer and a more friendly design oriented answer to the customer :
This template will allow you :
- To write clear and understandable sentences rather abbreviation
- To check more efficiently the "spelling and grammar" of each section
- To add more easily free text from the format table
- To get an introduction and a conclusion
- To organize you document according the Word table of content so that it will be easier to read for your customer
- To get a better visual result
Feel free to download this template document with the link below
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